New MyGTCS platform

We can only give a general indication of rollout dates because of the stage that we are at in the digital development process. It is important that the system is rigorously tested before we launch.

Part of this testing involves checking that existing data and files held on the existing MyPL system are transferred accurately to the new MyGTCS.

Once this testing has been completed and we are assured that new MyGTCS is working as expected we will communicate the confirmed final dates.

Listed below are the key steps in the rollout plan and more detail on how it will happen:

Teachers and non-registered managers will be brought on to new MyGTCS in 6 groups based on Professional Update confirmation year:

1. PU confirmation year group 2025 to 2026
2. PU confirmation year group 2026 to 2027
3. PU confirmation year group 2027 to 2028
4. PU confirmation year group 2028 to 2029
5. PU confirmation year group 2029 to 2030
6. All others

As each group is transferred to new MyGTCS, data/records held in the existing MyPL system will be automatically transferred to the new MyGTCS system. The data/records are securely stored and transferred files will be visible to view when first logging in to new MyGTCS.

We will write to the individuals in each group approximately 2 weeks before the date their group is being moved over onto new MyGTCS. This means that teachers will stop using MyPL and start using new MyGTCS at different times over the 6 to 8 week transfer period.

Teachers will continue to have access to the old MyGTCS and MyPL systems until it is time to start moving their group over to new MyGTCS.

Teachers in each group will stop having access to the existing MyGTCS and MyPL roughly 2 weeks before they are moved over to the new MyGTCS system. We will send teachers in each group an email 2 weeks before this happens to let them know the date their group will stop having access. We will then do work to move their data/records from the old system to the new one.

We know this is the best way to do this as it means we can carry out checks. Once the data/record transfer is complete, teachers will receive an email inviting them to activate their account by logging in to the new MyGTCS. There will be no time limit for activating the account – it is not time sensitive.

We advise teachers to activate their account as early as possible and they will continue to receive valid account activation links every 30 days until they do this.

Once teachers have logged in to the new MyGTCS and activated their account, they will see their transferred data/records and be able to start recording new professional learning reflections immediately.

Throughout the transfer to new MyGTCS and after it has taken place, we continue to hold all data/records that we do currently on existing systems. If a teacher believes that anything is not yet visible to them and they need access to it, they should contact us and we will ensure they get access.

For those teachers who already have access to new MyGTCS because of their involvement with provisionally registered teacher(s), they will have access to the ability to record their own professional learning in their existing account as soon as the system goes live for the first group. Their own MyPL data will then be transferred into and will appear in their existing new MyGTCS account in line with the phasing of their PU year group.

For the transfer to the new MyGTCS system to be as smooth as possible for teachers who are in Group 1 (i.e. their PU confirmation year is 2025-2026) and to avoid duplication, we will remove the ability for teachers to confirm their PU through the MyPL system. We will keep this live for as long as possible and will close it down just before we transfer teachers in group 1 onto MyGTCS. When we write to teachers in group 1 we will give them more detail about the exact date this will happen.

Teachers will be able to confirm their PU in the new MyGTCS system once both they and their PU reviewer have access to it. We will be highlighting in our communications that we can make an exception to this arrangement for any teachers that need it and to contact us using our contact form if this applies.

Employers may require teachers to use an alternative platform such as Gateway CPD Manager. Teachers can continue to use this system to record their learning and can confirm their PU as normal during the transfer to the new MyGTCS system. We have been working with Gateway to build integration between the new MyGTCS and CPD Manager and current functionality is remaining in place.