Competence referral (employers)


Employers should refer to the Framework on Teacher Competence (FTC) if they have concerns regarding the competence of a fully registered teacher; this document outlines how such concerns should be addressed by employers.

The Standard for Full Registration (SFR) is the measure for assessing teacher competence.

We can only consider cases relating to the competence of registered teachers in relation to their performance as classroom teachers, in line with the SFR. We cannot consider concerns relating to the competence in terms of their performance in a promoted (e.g. management/leadership) post.

If you would like to refer a teacher who holds Full Registration on competence grounds, please use the documents below:

Provisionally registered teachers

If you would like to refer a teacher who holds Provisional Registration, you will find more details in these articles about probation extensions and removals:

Guidance on making a professional competence recommendation

Provide the following documents when you make a recommendation:

  • a completed Case Overview Report
  • supporting reports from individuals who managed and observed the competence concerns regarding the teacher
  • supporting documents/evidence

This information helps any Panel considering the referral make an informed decision on the appropriate outcome.

How to complete a case overview report

This case study is an example of a completed case overview report:

Part 2 – List of evidence

In this section, list evidence to support the recommendation that you have made. Include copies of those documents and supporting reports from relevant individuals involved with the competence issues raised.

It is for you to consider what evidence is relevant in the circumstances.

Examples of evidence include:

  • teacher observation reports,
  • minutes of support meetings (or similar),
  • action plans,
  • parental concerns and
  • teacher planning materials.

Please provide as much relevant evidence as possible to help the Panel consider the case. 

Follow these guidelines in submitting your evidence: 

  • Retain the original evidence
  • Provide documents in chronological order, where possible (this helps to provide a timeline/view of how matters have progressed)
  • Ensure documents  are in black and white and on loose-leaf A4 paper (no paperclips/staples)
  • Use either a one-sided or two-sided format, not a combination
  • Provide your evidence in the order listed
  • Do not anonymise or redact any names from the evidence (unless the redactions were contained in the original paperwork)
  • Please consider redacting individuals’ details such as contact details in line with data protection requirements

Please send the referral to

Part 3 – Assessment of professional practice

Section B 

In this section, outline in detail the key areas of the teacher’s professional competence in which you believe they are underperforming.

For example, if the areas of concern are behaviour management, planning and classroom organisation/management, use those as headings. Outline why you have formed that view and how far short you consider the teacher to have fallen from the relevant part of the standard.

Please refer to the SFR and the documents listed in Part 2 as appropriate.

If there is one area that you consider impacted all of the other areas of concern, please outline that under the relevant heading.

So a Panel can judge the teacher’s overall competence, please outline any areas in which you consider the teacher to be performing well.

Supporting reports

Example supporting reports 

These example supporting reports can be used as guidance by those asked to write one:

You can use this template to complete a supporting report:

You must provide supporting reports from key individuals because they provide direct evidence of the concerns. Supporting reports are particularly relevant if a Panel needs to consider a recommendation at a hearing. The Panel can then fully and properly test and evaluate the evidence produced by the employer.

Advice on completing a supporting report

If your employer has asked you to complete a supporting report:

  • Write it in your own words as if you were talking someone through what has happened and your involvement;
  • Briefly set out your employment history and the role that you performed in the matter, for example, supporter, mentor, or manager;
  • Provide a chronology of events, in a narrative format, concerning your involvement, knowledge and assessment of the competence issues raised; and
  • Cover areas of concern that you noted and refer to stages one to three of the Framework on Teacher Competence.

Please include the following information:

  • Observations of the teacher that you carried out and  reports completed following those observations.
  • Details of any external factors that might have impacted upon the teacher’s performance (e.g. illness, family or personal problems) and  information about how the school/employer dealt with these issues.
  • If the teacher has a disability details of what you understand the disability to be, when and how you became aware of the disability, and any reasonable adjustments (if any) that were made and when.

Details of any measures of support should also be included:

  • who has supported the teacher and at what level (e.g. local authority, school, department or individual staff);
  • measures of support that were put in place (e.g. timetable changes, additional classroom support, team teaching, additional support meetings) and when you put them in place ;
  • how the teacher interacted with the support measures; and
  • details of any measures of support that were discounted or removed and why (e.g. resource issues, support not working).